Start free trial

Studios + Gyms

AI receptionist for studios, gyms, and classes

Turn missed and after-hours calls into trial classes, intro sessions, membership callbacks, and new student inquiries without overpromising placement.

AI Receptionist is included in every plan, starting at $99 USD/month with 200 AI voice minutes.

  • After-hours call answering
  • Trial class and intro-session booking
  • Staff-review routing for placement questions
Start Receptionist SetupTry the class voice demo

Workflow animation

Call to intro session to class lead

After-hours call

Step 1

Caller calls

Live call

The receptionist answers while instructors, coaches, or front desk staff are busy with classes.

What the receptionist checks

Caller asks: Do you have beginner salsa classes this week?

Captured: caller name, callback number, student interest, and preferred timing

Output

Live intake started

Caller context captured

Workspace

trialintrolead
Caller confirmation preview
Staff follow-up preview
Trial request + intro preview
Student lead preview

One new member, start to finish

A trial class call becomes a paying member

Ava is your AI receptionist, and the follow-up calls are AI voice agents. Every step lands on one customer record.

  1. Tue 6:30 pm

    Ava answers during class

    "Do you have beginner classes?" Ava answers from the class details you give her. Injury, waiver, and refund questions go to your team.

    New student inquiry · beginner

    Included on every planMissed call capture

  2. Tue 6:33 pm

    Trial class booked

    When your rules allow it, Ava books an intro class and can offer a text confirmation.

    Sat 10:00 am · trial class

    Included on every planAppointment booking

  3. Mon

    You send the membership invoice

    Invoice the first month from the same student record.

    Invoice · monthly membership · $129

    Included on every planQuotes and invoices

  4. 7 days overdue

    A reminder call for the late month

    The call asks for a firm payment date.

    Paid Wednesday · logged

    Plan: Pro and BusinessInvoice reminder calls

  5. After payment

    A feedback call after the first month

    Once the membership is paid, a short call asks how it's going, 0 to 10, and why.

    Score 9 · reason: friendly instructors

    Plan: BusinessPost-payment feedback calls

01

Answer and capture

The caller reaches a receptionist that captures class interest, experience level, preferred timing, and callback context.

02

Check rules

The receptionist checks whether the request fits approved trial-class, intro-session, membership, or callback rules.

03

Book or route

Routine requests can become an intro session; placement, injury, waiver, refund, or instructor-judgment questions route to staff.

Live AI voice demo

Try a studio class call

Change the company name, then ask Ava about beginner classes, trial sessions, intro lessons, or a private-lesson callback. The mock uses a dance-studio class schedule to model class-based intake; no real trial class, intro session, membership record, student lead, or confirmation message is created.

No signup required
Live demo

Receptionist

Answer inbound service calls, capture the request, and book the next step.

0:00
Mock demo only. No real trial class, intro session, membership record, student lead, or confirmation message is created.
Human verification
Live transcript will appear here once you start talking.
Microphone required. Sessions end after 5 minutes, or after 30 seconds of silence.
Scenario setup
Ava
Use case
Studios, Gyms & Classes
Working hours
Monday to Friday, 9:00 AM to 5:00 PM
Location
Brightline Fitness Studio, 125 King Street West, Toronto, ON
Demo only. No real booking or customer record is created.

Front desk guardrails

Book the repeatable calls

Studio and class calls need enough context for your team to act, without pretending to decide placement, health fit, policy exceptions, or instructor judgment. Keep routine trial and intro requests moving, and route judgment-heavy calls to staff.

Will do

  • Capture caller, class interest, experience level, age range when volunteered, and preferred timing
  • Answer schedule, location, beginner, intro-session, and membership questions from your approved class rules
  • Book trial classes, intro lessons, tours, or callbacks when your rules allow it
  • Create a new student inquiry with staff follow-up and confirmation context

Will route

  • Does not decide student placement, level, readiness, or membership exceptions
  • Does not provide injury, health, safety, or waiver guidance beyond approved routing
  • Does not invent class pricing, instructor availability, refund rules, or policy exceptions
  • Routes injury, health, waiver, refund, waitlist, and instructor-fit questions for staff review

Common requests

What callers can ask for

Beginner trial class
Intro lesson
Private lesson callback
Membership tour
Kids class inquiry
Make-up class request

New student inquiry

Class interest, experience level, caller details, and preferred timing

Intro session or callback

Trial class when approved, staff-review task when not

Class lead timeline

Student or member context ready for follow-up and enrollment

Setup path

Know what happens before calls go live

You set the phone path, class rules, and staff-review handoff first. Start a 7-day trial with a card, then finish setup before live calls are handled.

Setup 01

Connect the phone path

Forward your existing number or use a dedicated receptionist number for after-hours and overflow calls.

Setup 02

Add class rules

Share trial-class options, intro-session rules, callback rules, staff-review topics, and confirmation wording.

Setup 03

Test, then activate

Run mock calls, review how staff alerts and inquiries look, then finish setup before live calls are handled.

Receptionist plan

Start with receptionist coverage for class calls

Plans start at $99 USD/month with AI Receptionist included. Starter overage is $0.45/min overage, Pro is $0.35/min overage, and Business is $0.25/min overage. Start a 7-day trial with a card; subscription billing begins after the trial unless canceled.

Start setup
More context
Best AI Receptionist for Yoga StudiosBest AI Receptionist for Dance StudiosAI Receptionist for Gyms and Fitness CentersAI Receptionist for Dance Studios, Yoga Studios, and GymsAfter-Hours AI Receptionist ExamplesAI Answering Service PricingVirtual Receptionist for Small Business

AI receptionist pricing

AI Receptionist and Call for Me on every plan, with a 7-day trial. Upgrade for follow-up agents and more minutes.

Answer + call for you

Starter

Inbound AI receptionist, calls made for you, and core operations

$99 USD/month
  • 24/7 AI Receptionist
  • Call for Me
  • Calls suppliers and offices for you
  • 200 AI voice minutes, shared
  • Then $0.45/min overage
  • Email, SMS, and 2-way messaging
  • Booking with Google Calendar sync
  • Unlimited invoices, estimates, and clients
  • Works with ChatGPT and Claude
  • English, French, and Spanish
  • Plus call analytics, guardrails, and a 10 GB Document Hub with AI search
Start Receptionist Setup
Recommended

Answer + follow up

Pro

AI receptionist, CRM, AI Advisor, and invoice reminders

$149 USD/month
  • Everything in Starter
  • 400 AI voice minutes, shared
  • Then $0.35/min overage
  • Invoice Reminder Agent
  • Calls about overdue invoices and payment plans
  • Full CRM Suite
  • AI Advisor included (50 monthly queries)
  • 50 GB Document Hub, 500 AI searches/month
  • Advanced analytics & reporting
Start Receptionist Setup

The full front office

Business

AI front desk plus every follow-up call: leads, quotes, invoices, and feedback

$199 USD/month
  • Everything in Pro
  • 800 AI voice minutes, shared
  • Then $0.25/min overage
  • 4 outbound Voice Agents
  • Lead qualification, estimate follow-up, invoice reminders, and customer feedback
  • AI Advisor included (100 monthly queries)
  • 100 GB Document Hub, 2,000 AI searches/month
Start Receptionist Setup

Available in the US and Canada · Prices in USD · 7-day trial, card required, billed when the trial ends unless you cancel

AI Receptionist is included in Starter, Pro, and Business. Included AI voice minutes apply across AI Receptionist, Call for Me, and any enabled outbound Voice Agents. Trials require a card, and paid-cycle usage beyond the included AI voice minutes is billed automatically per minute unless an owner limit pauses usage.

Frequently Asked Questions

Yes. It can answer routine inbound calls for dance studios, yoga studios, gyms, and class-based businesses, including trial classes, intro sessions, tours, membership questions, and callbacks.

Yes, when the request fits your approved booking rules, the caller provides enough context, and the schedule has an allowed slot. Anything requiring placement, instructor judgment, health guidance, refunds, or policy exceptions routes to staff.

It can capture the question and route it to staff, but it should not decide placement, assess injury risk, or give health advice. That keeps the receptionist useful without pretending to be an instructor or coach.

AI Receptionist is included in every plan: Starter starts at $99 USD/month with 200 AI voice minutes, Pro is $149 USD/month with 400 AI voice minutes, and Business is $199 USD/month with 800 AI voice minutes. Included AI voice minutes apply across AI Receptionist and any enabled outbound Voice Agents. Extra paid-cycle usage is billed per minute after included minutes with owner-controlled overage limits.

Start a 7-day trial with a card, then connect the phone path, class or service rules, booking rules, and staff-review handoff before live calls are handled.

The caller context can become a trial request, intro session or callback task, and student lead context so the team can confirm, follow up, invoice, and enroll from the same workspace.