AI Advisor

AI Advisor for Small Business Teams

An in-app advisor that helps your team understand what matters now, why it matters, and what to do next with cited answers and draft follow-ups grounded in live invoices, CRM, and pipeline data.

  • Understand the record, the business numbers, and what needs attention now.
  • Get clear action briefs, cited evidence, and concrete next steps instead of generic chatbot replies.
  • Draft follow-up emails and call plans tied to the exact lead, opportunity, or invoice in view.

Setup in 2 minutes • No contracts • Cancel anytime

AI Advisor uses the latest GPT models to turn live workspace context into cited answers, action briefs, and draft next steps.

Collections brief
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Built to guide the team, not replace the workflow owner

AI Advisor is the in-app layer that helps teams interpret business context, page-level record detail, and company numbers before acting. It behaves more like an in-app teammate sitting inside the workflow than a generic assistant sitting beside it, and it works alongside AI Receptionist and outbound Voice Agents instead of pretending to be a phone agent.

  • Read the current record, surrounding history, and company-level numbers before recommending the next move.
  • Generate clear action briefs with what matters now, why now, expected impact, and evidence.
  • Answer context-aware questions across CRM, invoices, estimates, receipts, and expenses.
  • Draft follow-up emails and call plans tied to the exact lead, opportunity, or invoice in view.
  • Tee up CRM actions like notes, tasks, lead drafts, and opportunity changes with confirmation.
  • Work from cited business records so teams can verify what the assistant is using.

Works best when paired with voice agents

AI Receptionist handles inbound calls. Revenue-stage voice agents handle outbound conversations. AI Advisor helps your team understand what is happening, what is at risk, and what workflow should happen next before a human or agent takes action.

Need the outbound side too?

Compare the AI phone agents

Ready to try AI Advisor in-app?

Start your 7-day trial

AI Advisor vs. Voice Agents: What Each Does for Your Business

Two systems, one platform. AI Advisor thinks and drafts inside the app. Voice agents act and call outside it.

What it does

AI Advisor

Answers record-aware questions, prioritizes queues, drafts follow-up emails and call plans, all inside the app.

Voice Agents

AI Receptionist answers inbound calls. Call for Me makes the one-off calls you ask for. Revenue-stage agents make outbound calls to qualify leads, follow up proposals, collect overdue invoices, and capture feedback.

Where it runs

AI Advisor

In-app chat panel that works from the current record, page context, and company-level business numbers.

Voice Agents

Over the phone - real conversations with callers or contacts using professionally tuned voice scripts.

Who it helps

AI Advisor

Business owners reviewing queues, sales reps preparing for calls, AR teams prioritizing collections, ops managers spotting bottlenecks.

Voice Agents

Teams that need inbound reception and outbound reach at scale without hiring for every routine call.

How they work together

AI Advisor

AI Advisor surfaces which records need attention and drafts the message. Voice agents can then execute the outbound call.

Voice Agents

AI phone agents log outcomes back into the workspace. AI Advisor uses those outcomes to recommend the next best action.

Included in

AI Advisor

Professional (50 queries/mo) and Business (100 queries/mo). One-time top-ups available.

Voice Agents

AI Receptionist and Call for Me are included on Starter, Pro, and Business after setup. 1 outbound Voice Agent for invoice reminders is included on Pro, and 4 outbound Voice Agents are included on Business. Starter overage is $0.45/min overage, Pro is $0.35/min overage, and Business is $0.25/min overage.

Want the full picture? Explore AI phone agents or check the Billing FAQ for pricing details.

See AI Advisor in Action: Real Questions, Real Answers

Every answer is grounded in your actual business records — invoices, leads, opportunities, and pipeline data.

Collections Priority

Which overdue invoices need attention first?

3 invoices are overdue by 30+ days totaling $8,420. INV-1087 ($4,200, Acme Corp) is highest priority — 45 days past due with no prior follow-up. INV-1063 ($2,750, Bolt Services) has a partial payment logged but stalled. INV-1091 ($1,470, Cedar LLC) is 31 days overdue with 2 prior reminders unanswered.

INV-1087INV-1063INV-1091
Draft collection email for INV-1087Log follow-up note for INV-1063Escalate INV-1091 to phone outreach

Meet the AR Collection Agent

How Teams Use AI Advisor by Role

Different roles, different questions — same cited, actionable answers.

Business Owner

See the full picture before your morning coffee

"What needs my attention this week?"
"How is cash flow trending versus last month?"
"Which deals are at risk of slipping?"
  • Prioritized action queue with cited evidence
  • Cash flow and AR aging summaries in plain language
  • Risk flags with recommended next steps

Sales Rep

Know exactly which deal to work next and why

"Which leads should I call first today?"
"Draft a follow-up for my highest-scored prospect."
"What is the BANT gap on this opportunity?"
  • Scored lead queue ranked by conversion likelihood
  • Ready-to-send follow-up emails with context
  • BANT gap analysis with specific talk-track suggestions

See how voice agents execute outreach

AR / Collections

Collect faster with prioritized, cited queues

"Which overdue invoices need attention first?"
"What is the collections risk this month?"
"Draft a reminder for invoices past 30 days."
  • Aging queue sorted by amount and days overdue
  • Collections risk score with trend comparison
  • Personalized reminders tied to specific invoice records

Meet the AR Collection Agent

Operations Manager

Spot bottlenecks before they become revenue leaks

"Where are deals stalling in the pipeline?"
"Which estimates have been open the longest?"
"Show me expense trends by category this quarter."
  • Stage-by-stage pipeline velocity breakdown
  • Stale estimate report with suggested follow-up actions
  • Expense category trends with month-over-month deltas

How teams use AI Advisor day to day

Go from scattered context to clear action without opening five different screens first.

Read the situation

Open AI Advisor from the current record or workspace and let it start from the lead, opportunity, invoice, or company context already in view.

Recommend the move

Get a clear action brief with cited evidence, business-number context, risk framing, and the next best action without digging through multiple tabs or reports.

Draft or trigger the next step

Turn the recommendation into a draft, note, follow-up task, lead draft, or prepared opportunity change with less switching cost.

Start with reception. Grow into the full workflow.

Every plan includes Ava, Call for Me, and a 7-day trial. Upgrade for follow-up agents and more minutes.

Answer + call for you

Starter

Inbound AI receptionist, calls made for you, and core operations

$99 USD/month
  • 24/7 AI Receptionist
  • Call for Me
  • Calls suppliers and offices for you
  • 200 AI voice minutes, shared
  • Then $0.45/min overage
  • Email, SMS, and 2-way messaging
  • Booking with Google Calendar sync
  • Unlimited invoices, estimates, and clients
  • Works with ChatGPT and Claude
  • English, French, and Spanish
  • Plus call analytics, guardrails, and a 10 GB Document Hub with AI search
Start Starter trial
Recommended

Answer + follow up

Pro

AI receptionist, CRM, AI Advisor, and invoice reminders

$149 USD/month
  • Everything in Starter
  • 400 AI voice minutes, shared
  • Then $0.35/min overage
  • Invoice Reminder Agent
  • Calls about overdue invoices and payment plans
  • Full CRM Suite
  • AI Advisor included (50 monthly queries)
  • 50 GB Document Hub, 500 AI searches/month
  • Advanced analytics & reporting
Start Pro trial

The full front office

Business

AI front desk plus every follow-up call: leads, quotes, invoices, and feedback

$199 USD/month
  • Everything in Pro
  • 800 AI voice minutes, shared
  • Then $0.25/min overage
  • 4 outbound Voice Agents
  • Lead qualification, estimate follow-up, invoice reminders, and customer feedback
  • AI Advisor included (100 monthly queries)
  • 100 GB Document Hub, 2,000 AI searches/month
Start Business trial

Available in the US and Canada · Prices in USD · 7-day trial, card required, billed when the trial ends unless you cancel

AI Advisor Top-Ups

Pro includes 50 monthly queries and Business includes 100. Need more? Buy 250 more for $19 or 600 more for $39. Top-ups are one-time purchases, charged immediately, and expire 12 months after purchase.

Frequently Asked Questions

AI Advisor is the in-app advisor for service business owners and teams. It helps users prioritize what to work on next, ask record-aware questions, generate follow-up drafts, and move faster across CRM, invoices, estimates, receipts, and expenses.

No. Outbound Voice Agents handle calls and workflow execution. AI Receptionist handles inbound calls. AI Advisor is the in-app assistant that helps your team review queues, understand risk, and draft next steps.

AI Advisor is included on Professional and Business. Professional includes 50 monthly queries and Business includes 100 monthly queries.

If you need more AI Advisor volume, you can buy one-time top-ups: 250 more for $19 or 600 more for $39. Top-ups are charged immediately, extend query volume only, are not part of the free trial, and expire 12 months after purchase.

AI Advisor can prioritize overdue invoices and follow-up queues, summarize pipeline and estimate risk, answer questions with record context and business metrics, surface next-best actions, draft follow-up messages or call plans, and tee up guided CRM actions like notes, follow-ups, lead drafts, and opportunity changes. For example, asking "Which overdue invoices need attention first?" returns a prioritized aging queue with cited invoice numbers, amounts, and suggested next steps.

Yes. AI Advisor can draft follow-up emails tied to specific leads or opportunities, and create structured call plans with talk tracks based on BANT gaps, deal history, and recent activity. Every draft references the actual records it drew from so your team can verify before sending.

Generic chatbots work from general knowledge. AI Advisor works from your actual business data — your invoices, CRM records, pipeline, and financial metrics. Every answer cites specific records and numbers from your workspace, not generic advice. It also triggers CRM actions like logging notes, creating follow-up tasks, and updating opportunity stages directly.

Yes. AI Advisor reads from your live workspace — invoices, estimates, receipts, expenses, leads, opportunities, and client records. There is no separate import step. If the data is in InvoicifyAI, AI Advisor can reference it in answers, drafts, and action recommendations.