Free tool
Overdue Invoice Reminder Templates
Use proven reminder templates for friendly nudges, firm follow-ups, and final notices. Copy, personalize, and send today.
What you get
No signup- Email templates for every stage
- Call scripts with voicemail options
- Neutral, polite tone (US/Canada-friendly)
- Fill-once placeholders
- Copy full sequence
- Polite language only
How it works
Follow these three steps to get a ready-to-use output in minutes.
Step 1
Choose a tone
Pick friendly, firm, or final notice templates.
Step 2
Personalize details
Fill in client name, invoice number, and amount due.
Step 3
Send or call
Use the email copy or call script to follow up quickly.
Copy-ready templates
Overdue invoice reminders
Use these email and call scripts to follow up professionally without sounding aggressive. Replace the placeholders with your details before sending.
Fill in your details
Enter your details once and the templates update automatically.
Email templates
Pre-due heads-up (2-3 days before due)
Subject: Heads up: Invoice {{invoice_number}} is due {{due_date}}
Hi {{client_name}}, Quick heads-up that invoice {{invoice_number}} for {{amount_due}} is due on {{due_date}}. If you need another copy of the invoice, I can resend it right away. Payment link: {{payment_link}} Thanks, {{sender_name}}
Due today reminder
Subject: Due today: Invoice {{invoice_number}} ({{amount_due}})
Hi {{client_name}}, Just a reminder that invoice {{invoice_number}} for {{amount_due}} is due today ({{due_date}}). You can pay here: {{payment_link}} Thanks, {{sender_name}}
Gentle reminder (1-3 days overdue)
Subject: Quick reminder: Invoice {{invoice_number}} is overdue
Hi {{client_name}}, Just a friendly reminder that invoice {{invoice_number}} for {{amount_due}} was due on {{due_date}}. If you've already sent payment, thank you and please ignore this note. If not, you can pay here: {{payment_link}}. Thanks, {{sender_name}}
Firm follow-up (7+ days overdue)
Subject: Action needed: Invoice {{invoice_number}} is overdue
Hi {{client_name}}, Invoice {{invoice_number}} for {{amount_due}} is now overdue as of {{due_date}}. Could you confirm the payment date? If you need a revised copy, I can send that right away. Payment link: {{payment_link}} Thank you, {{sender_name}}
Final notice (14+ days overdue)
Subject: Final notice: Invoice {{invoice_number}} ({{amount_due}})
Hi {{client_name}}, This is a final reminder that invoice {{invoice_number}} for {{amount_due}} remains unpaid. Please confirm payment by {{deadline_date}} or reply with any blocker so we can resolve it quickly. Payment link: {{payment_link}} Regards, {{sender_name}}
Payment plan option
Subject: Payment plan option for invoice {{invoice_number}}
Hi {{client_name}}, If paying invoice {{invoice_number}} in full is difficult right now, we can set up a simple payment plan. Reply with what works for you, and we will confirm dates and amounts. Thanks, {{sender_name}}
Wrong contact / needs approver
Subject: Invoice {{invoice_number}} — who should I contact?
Hi {{client_name}}, If you are not the right contact for invoice {{invoice_number}}, could you point me to the correct person or team? I can share invoice details or resend the invoice immediately. Thank you, {{sender_name}}
Call scripts
Call script (first attempt)
Hi {{client_name}}, this is {{sender_name}} from {{company_name}}. I'm calling about invoice {{invoice_number}} for {{amount_due}}, which was due on {{due_date}}. I wanted to check if anything is holding up payment and confirm the expected payment date. If you need a copy of the invoice, I can resend that right away. What date should we plan for payment?
Voicemail script
Hi {{client_name}}, this is {{sender_name}} from {{company_name}}. I'm calling about invoice {{invoice_number}} for {{amount_due}}, due on {{due_date}}. Please call me at {{phone_number}} or reply to my email with the payment date. Thank you!
Follow-up call script
Hi {{client_name}}, {{sender_name}} from {{company_name}} again. I'm following up on invoice {{invoice_number}} for {{amount_due}}. Can you confirm the payment date or let me know what is blocking this? I'm happy to resend the invoice. What date should we plan for payment?
Payment date confirmation
Thanks {{client_name}}. Just to confirm, we'll expect payment for invoice {{invoice_number}} on {{deadline_date}}. If anything changes, please let me know and we can update the plan.
Use cases
- Freelancers chasing late payments
- Agencies with monthly invoices
- Small teams managing accounts receivable
- Consultants following up on retainers
Why teams choose this tool
- No accounts or credit card required.
- Outputs are ready to send to clients today.
- Designed for freelancers, agencies, and small teams.
- Fast, privacy-first, and optimized for quick results.
Frequently asked questions
Can I use these templates commercially?
Yes. Adapt them for your business and client communications.
Do you store the messages I write?
No. Copy and edit locally; we do not store your text.
Are these templates compliant?
They are designed to be professional and non-threatening, but you should review local regulations for your region.
Ready to try Overdue Reminder Templates?
Launch the tool and generate your output in minutes. No signup required.